That’s why it’s important for you to start planning the transition to SAP SuccessFactors New Onboarding as soon as possible. If you make the transition to SAP SuccessFactors Onboarding 2.0 in a timely manner, you can ensure that the migration is successful for your company and that you are able to take advantage of the enhanced features in the near future.
When does the maintenance phase for SAP SuccessFactors Onboarding 1.0 end?
SAP SuccessFactors Onboarding 1.0 will enter the end of the maintenance phase in the second half of 2025. From this point on, this application will no longer be maintained. This means that no patches or bug fixes will be available, except for security patches. There will be no further updates for the year 2026. For the time being, the system will remain available, but during the 1st half of the year 2026, SAP SuccessFactors Onboarding 1.0 will finally be discontinued.
The next generation of SAP SuccessFactors Onboarding 2.0 is already available in several improved forms. So, what does this mean in practice? In any case, it’s a good idea to upgrade to the SAP SuccessFactors New Onboarding before second-half of 2025.
Is it worth switching to SAP SuccessFactors New Onboarding 2.0?
A significant number of changes have been implemented in the latest version of SuccessFactors Onboarding 2.0. Although switching to the new version can be complex, it opens up a lot of opportunities. With this new version, you can completely rejuvenate all onboarding processes and the tasks associated with them. You’re getting a new, optimised solution that simplifies your work.
This is achieved through standardised processes and the use of the best solution approaches. By adopting the SAP SuccessFactors New Onboarding, you’re taking advantage of a solution that will support your business’s future requirements and will continue to be maintained beyond 2025. Therefore, the switch to New Onboarding 2.0 is definitely worthwhile.
What are the benefits of SAP SuccessFactors Onboarding 2.0?
SAP SuccessFactors Onboarding 2.0 offers you a number of advantages:
- SAP SuccessFactors New Onboarding uses the same platform and code base as SAP SuccessFactors Employee Central (EC). By using EC, you save yourself the double maintenance that is necessary with the previous version Onboarding 1.0.
- You don’t have two corporate structures or two security systems to maintain. You also save yourself the trouble of maintaining two field sets/picklists and localisations. This eliminates the need for multiple configurations. This in turn reduces administration costs.
- The integrated and optimised user interface improves the user experience.
- Standardised data flow and mapping across different modules.
- Pre-day 1 integration to SAP SuccessFactors Learning gives new employees access to certain parts of the system before their first day at work.
- Comprehensive reporting and analysis on SAP SuccessFactors New Onboarding and other Human Experience Management (HXM) modules using People Analytics.
- Use of a uniform document repository (DMS).
- The new Onboarding 2.0 solution provides multiple ways to integrate third-party solutions.
In addition, SAP SuccessFactors New Onboarding brings you additional features that have already been introduced in the release updates, related to:
- Re-employment of employees with old employment
- IAS support for onboarding
- Tool to correct the hiring date
What are the disadvantages of switching to SAP SuccessFactors New Onboarding?
In principle, there are no disadvantages to switching to SAP SuccessFactors Onboarding 2.0. However, you must plan for a certain level of effort. The changeover is time-consuming as SAP SuccessFactors New Onboarding is significantly different from the previous version in some aspects.
The capabilities of the automatic conversion tool are limited in its range of functions. It is focused on specific areas such as document delivery from the Document Center. Therefore, a new implementation of the tool is required to address the following areas: forms, notifications, policies, advanced conditions, data dictionary, custom integrations, and reports.
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What are the prerequisites for SAP SuccessFactors Onboarding 2.0?
In order to use SAP SuccessFactors Onboarding 2.0, you must have SAP SuccessFactors EC implemented in your system. This HRIS software from SAP is a prerequisite for SAP SuccessFactors New Onboarding.
If you do not use this SAP EC module, you will need to have at least one EC Mini Master. This does not require a complete EC implementation and you will not incur any additional license costs.
If you want to install complementary solutions to support cross-boarding and off-boarding processes, you must fully implement SAP SuccessFactors EC, SAP’s Human Resource Information System (HRIS). You have thus created the conditions for using all functions with SAP SuccessFactors Onboarding 2.0, from digital onboarding to internal job changes and termination of employment.
What specific functions does SAP SuccessFactors Onboarding 2.0 offer?
In this overview, you will get an idea of how SAP SuccessFactors Onboarding 2.0 works and what functions it fulfills:
- Data collection and document creation
- Task and process management
- Start page for new employees
- Document generation and management
- SAP SuccessFactors HCM Suite integration (connection to other HR areas such as recruitment, goal management, employee profiles, EC)
- Integration of third-party solutions
1. Personalised onboarding
SAP SuccessFactors New Onboarding offers new hires an improved onboarding experience and personalised experiences:
- Onboarding portal for new employees (access to orientation aids, contact with other employees)
- Step-by-step instructions (welcome messages, goals, IT equipment)
- Onboarding dashboard (keep an eye on onboarding status)
2. Digital training and document management
- Creation of electronic recruitment forms (in compliance with data protection and HR guidelines)
- Electronic signatures (e-signatures)
- Advanced electronic signature functions (access and transmission for authorised persons, at any time and from any location)
3. Additional option: Cross-boarding and offboarding
As additional functions, cross-boarding and offboarding can be seamlessly integrated into SAP SuccessFactors New Onboarding. This enables you to digitally manage internal transfers and employee turnover within the organisation. You can take advantage of features such as cross-boarding management, simplified offboarding processes, and knowledge transfer, giving you a holistic solution.
Conclusion on SAP SuccessFactors New Onboarding 2.0
With the end of maintenance approaching in 2025, the move to Onboarding 2.0 is becoming an inevitable necessity. By acting now, you can ensure that your systems remain up-to-date and performing optimally, ensuring a smooth transition to a modern and powerful solution. Contact Zalaris’ experts today and take advantage of SAP SuccessFactors New Onboarding.