Zalaris and Finnair have a history of co-operation spanning over several years. Previously, Zalaris as the payroll provider was also in charge of employee data management in the Zalaris SAP environment, but along with the Finnair HR system renewal, Finnair took over the employee master data ownership.
“Previously updating employee master data was only done from the payroll management point of view. It was seen to be enough to have the necessary information in store to handle the payment of salaries. However, employee master data has a much larger significance to us than just payroll processing, so we wanted to have it under our direct control. Essential data is now available for our other systems, such as time management systems, faster than ever before”, says Riitta Huttunen, IT Development Manager at Finnair.
In addition to enabling personnel data management from a single location, with the introduction of Workday the self-service capabilities were improved as well. Employees are now able to store and check, for example, details of their employment history, periods of long-term absence, and contact information – on their own. This way, it is much more likely than before that correct information is available in the system.
“Reporting and analyzing employee data is easier than before. Our People&Culture (HR) function is now performing faster, and together with managers they are better equipped to serve our employees since we have up-to-date visibility into the staff’s core data”, Huttunen explains.
Successful Integration Calls for Capable People
Integrating two dissimilar systems is always challenging, but it can be done as long as the possibilities and limitations of both systems have been identified. The payroll management system requirements must be addressed already when outlining Workday’s specifications.
Riitta Huttunen points out that both the integration of Workday and Zalaris SAP payroll management systems as well as collaboration between parties involved in the project were successful indeed.
“Skillful people were handling the project, and we got the impression that everyone was an expert in their own domain.”
“In several customer cases, Zalaris has utilized ready-made integration between SuccessFactors and SAP systems. In these cases, benefits can be reaped from existing interfaces and easy maintainability. The Finnair implementation clearly indicates that – with help from Zalaris – integrating Workday and SAP can be done, and the systems will work together without a glitch”, says Business Development Director Juho Seppälä from Zalaris.
Since the Workday system launch, Finnair has already identified some new targets for improving integrations. Currently, work on these development projects is either underway or on the drawing board. One of these projects is about transferring accumulated actual salaries data from the Zalaris payroll management system to Workday in order to utilize this information in the Workday performance management process, for instance. Another integration project that is underway is sending external service fee recipient data from Workday to the Zalaris payroll management system.
“Reporting and analyzing employee data is easier than before. Our People&Culture (HR) function is now performing faster, and together with managers they are better equipped to serve our employees since we have up-to-date visibility into the staff’s core data”, says Riitta Huttunen IT Development Manager at Finnair.