The ROI of integrating time data with your HR system

Most enterprises operate standalone time sheet systems that create expensive bottlenecks. These fragmented systems generate significant pain points including manual data entry across multiple platforms, compliance violations from inconsistent tracking, limited workforce cost visibility, and complex approval processes that frustrate employees.

Measuring your time tracking ROI

Modern integrated solutions deliver immediate returns through reduced administrative overhead and improved accuracy. The financial impact becomes clear when you examine specific operational improvements.

Administrative efficiency improvements

Gartner’s Market Guide for Multicountry Payroll Solutions projects that, by 2025, 65% of all payroll processing, audits, and managed-services tasks will be automated end-to-end, eliminating manual handoffs and accelerating cycle times. 

Real-world example: A 2,000-employee organisation spending 10 hours weekly on manual time sheet processing saves £65,000 annually through automation (calculated using an estimated £25/hour HR administrator salary based on current market trends).

Compliance cost prevention

Automated validation against labour regulations and collective agreements prevents costly violations before they occur.

Potential savings* include:

*Estimates based on current trends and regulatory fines

Strategic advantages of integrated time tracking

Beyond immediate cost savings, integrated solutions create long-term competitive advantages that compound over time.

Advanced workforce analytics

Real-time integration enables data-driven decision making through comprehensive workforce insights. Finance teams gain granular visibility into labour costs across departments, projects, and locations.

Advanced time management platforms provide predictive scheduling capabilities that reduce overtime expenses through optimised resource allocation and better demand forecasting.

Enhanced operational flexibility

Integrated systems accommodate diverse operational models while maintaining compliance across multiple jurisdictions. This flexibility proves essential for organisations managing multi-country operations, rotating shift patterns, and hybrid work arrangements.

Core operational advantages include automated exception handling, real-time cost tracking, and seamless integration with existing ERP systems such as SAP SuccessFactors.

Implementation pathway for success

Successful integration requires structured planning and phased deployment to minimise operational disruption while maximising user adoption.

Platform compatibility

Leading time tracking solutions integrate with major HR platforms such as SAP SuccessFactors, Workday, Oracle HCM cloud enabling ease of migration.

Data governance requirements

Effective integration depends on robust data governance frameworks that maintain accuracy across all connected systems. This foundation includes automated validation rules, comprehensive audit trails, and synchronised master data management protocols.

Best practices for maximum ROI

Organisations achieve optimal returns through structured approaches that prioritise user adoption and process optimisation.

Strategic deployment approach

Phase 1: Foundation

Core time tracking functionality deployed with pilot groups to validate processes and gather feedback.

Phase 2: Enhancement

Advanced scheduling and analytics features rolled out across departments with refined workflows.

Phase 3: Integration

Full integration with payroll and benefits systems, creating end-to-end automation.

Critical success factors

Employee engagement directly impacts integration outcomes. Essential elements include comprehensive training programmes, intuitive self-service capabilities, and mobile accessibility for remote workforce management.

User adoption accelerates when employees experience immediate benefits such as simplified time entry, automated approval workflows, and transparent scheduling processes.

Performance measurement framework

Effective measurement tracks both financial performance and operational improvements to demonstrate ongoing value and identify optimisation opportunities.

Key performance indicators

Regular monitoring of these metrics enables continuous improvement and validates investment decisions while identifying areas for further optimisation.

Future-proofing your investment

Technology investments must anticipate evolving business requirements and regulatory changes. Leading solutions provide scalability through cloud-native architectures and artificial intelligence capabilities.

Advanced analytics integration will deliver deeper workforce productivity insights, while machine learning algorithms automate complex scheduling decisions based on historical patterns and business forecasts. These capabilities position organisations to adapt quickly to changing market conditions.

Transform your workforce time management approach

The integrated time and attendance solution from Zalaris is a strategic investment that delivers immediate cost savings through administrative efficiency while building capabilities for future workforce optimisation. The combined benefits of improved compliance management, enhanced analytics, and employee satisfaction create sustainable competitive advantages that justify integration investments.

Get in touch for a personalised demonstration tailored to your organisation's specific requirements here.

Frequently asked questions (FAQ)

1. How long does implementation of a time management solution typically take?

Most enterprises complete core integration within 3-6 months using phased deployment approaches that minimise disruption.

2. Can systems handle complex overtime calculations?

Modern platforms accommodate virtually any scheduling requirement including rotating shifts, multi-jurisdiction compliance, and complex collective agreements.

3. What technical expertise is required for Zalaris time tracking solution?

Zalaris time management solution is optimised for user-friendliness to ensure optimal deployment and end-user adoption.

4. How do integrated time tracking systems ensure data security?

Enterprise platforms include encryption, role-based access controls, and GDPR compliance features that meet stringent security requirements.

5. What customisation options are available on time and attendance solutions?

Leading solutions offer extensive configuration for business rules, approval workflows, and reporting requirements without requiring custom development.