This modern technology offers many possibilities such as flexibility, ease of access, and process automation. However, before embarking on this exciting journey, it is worth considering one important question: Is your data ready for this step?
Preparing your HR data for cloud migration
Moving your HR infrastructure to the cloud is not just about changing the way data is stored, but also about cleansing your system of any errors and outdated information. In this context, organising data before migration becomes crucial – it is the starting point that will allow you to smoothly transition into the new environment.
Firstly, understanding the scale of the problem is essential. Considering the size of the average HR system, which stores data for thousands of employees, we can easily see potential complications. Nevertheless, analysing data accumulated over the years is crucial to ensure effective migration.
So, let’s look at some aspects that need attention.
1. Firstly, data quality. Does your HR system contain currently unnecessary or outdated data?
It often happens that in the course of daily operations, we lose control over the quality of the data being inputted. Incorrect contact numbers, outdated addresses, or missing information about employee qualifications are just a few examples.
Therefore, it is worth spending some time eliminating these errors, which will benefit us at every stage of migration.
2. Next, data consistency.
Your HR system likely stores many different types of information, from personal data to financial information. Its important to ensure that all data is consistent and in line with your company’s security policies.
It’s important to apply uniform standards and formats to simplify later analysis and reporting processes.
3. Finally, data completeness.
We all know that missing information can lead to improper decisions. Before migration, you need to look at your HR system and make sure that all necessary data is available for every employee. From current marital status to notes from recruitment interviews, no information should be overlooked.
With these three aspects in mind, you can proceed to organise data in your HR system. This is not only preparing the groundwork for migration to the cloud but also an opportunity to avoid repeating the same mistakes in the new solution.
Benefits of data organisation prior to migration
It’s also worth noting the potential benefits of organising data before migration. Firstly, operational efficiency. Reducing the lengthy process of analysing and evaluating existing data means more time to focus on strategic tasks. Secondly, report accuracy. Data that is comprehensively cleansed and consistent from the start generates more precise analyses, providing a solid foundation for HR decisions. And finally, employee satisfaction. When personal data is up-to-date and all errors have been eliminated, employees feel more confident and appreciated.
Know more on the topic
Prepare for a seamless transition to cloud-based HR management today!
In summary, migrating the HR system to the cloud offers many benefits, but it requires prior organisation of your data. Whether you are a small or large company, it is worth dedicating time to analyse, clean, and update our HR database. This meticulous process will help your company avoid many problems in the future and ensure a smooth transition to new technology.
Let’s gear up for a revolution in human resource management, ensuring our data foundations are rock solid. Explore firsthand how the cloud can revolutionise HR systems while ensuring your data are primed for this transformative journey.
Uncover the secrets in our webinar
Watch our recorded webinar to discover how effective data lifecycle management can enhance personal data privacy in HR. Gain valuable insights from our experts Jevgēnijs Jeļņiks and Tuomo Ropponen as they share DLM strategies to achieve GDPR compliance effectively. To access the recorded webinar, please fill out the form below.