Which HR process can we automate?

According to Gallup’s State of the Global Workplace report, 87% of employees worldwide are not engaged or are actively disengaged at work, which costs approximately $7 trillion due to loss of productivity.

This puts the onus on the HR department to actively make sure that employees are engaged and act upon the same. It, however, becomes difficult to do because of the pile of daily tasks they have to focus on.

This is where RPA comes into the picture.

First, let us break down the mundane and repetitive tasks that take up a large chunk of the time of a typical HR professional. That way, we will be able to understand why automation is necessary even better.

1. Recruitment

Recruiters are responsible for identifying the right workforce for a company but in order to do this, they have to go through a lot of repetitive tasks, such as: creating job descriptions, post hiring announcements, check applications, reach out to the best candidates, perform the interview and so on.

Automating the different stages of the recruitment process can help you save time and reduce costs, help you find the best candidate for the job more efficiently, and provide a smooth candidate experience.

2. Time/attendance

Managing time and attendance can be a long process – so investing in the right software to automate this task can make a big difference.

RPA based software robots can make the attendance tracking easier by cross-checking self-reports against time logged in the company record, followed by reporting any inconsistency to the HR managers. Further, bots can also recommend reallocation of various workforce resources in case of high absenteeism instances to help the HR department prevent workflow disruptions.

3. Payroll

Managing payroll in large enterprises can be very time consuming and contains a significant amount of data (including salaries, taxes, bonuses, contractor payments and so on) to be handled by HR specialists without error. There is always a risk for human error or that some payments could even be delayed.

Automating the pay, benefit and reward process is important if both HR and payroll professionals want to save time and effort.

4. Background checking

The background verification process for new employees typically involves cross-verification of all the interviewed candidates’ details such as name, address, date of birth, etc. against a massive set of multiple databases.

Using RPA technology, companies can receive the required details easily from the input sources, automatically cross-checking all the details with the backend databases, and simultaneously creating the process reports without needing any manual intervention.

All these reports are then reconciled by the software robots into a final master report, which is automatically uploaded into the backend system in a scheduled fashion. To further ease the process, the processing load can be split across multiple RPA bots to deliver the results in an even shorter time.

Mentioned above are just a few of the tasks that a HR professional will have to do on any given day. Given that a HR professional has a lot on their plate, to make life and their job easier, it becomes necessary to have RPA come into the picture.

So, how will it work?

For instance, say we take payroll services provided by Zalaris. It isn’t about just handling the payroll process of your business. With more than 20 years of experience and a team of specialists in the field, you can be sure that all your payroll problems are taken care of.

With services expanding from Cloud Payroll to Payroll and HR automation, up to date with the current trends in automation, Zalaris offers a simple, integrated payroll solution that is adaptable to all your different third-party systems.

To dig a little deeper, let’s take up the process of payroll change. To put things into perspective, this is how the RPA software will process the change in payroll:

What is HR digital transformation? HR digital transformation is the process of changing operational HR processes to become automated and data-driven

What would otherwise be a tedious process of making manual calculations and checking to see if the payroll change has been correctly implemented will get over in a jiffy with the help of RPA.

In essence, this simplifies the entire process, and need not be checked over because the error rate is close to nil!

At the end of the day, automating repetitive tasks will provide more space to focus on tasks that require full attention, and give HR professionals the time to help improve employee engagement as well.