With rising demands on HR and payroll teams, using an integrated system ensures the efficiency and transparency needed to address these challenges.
Despite both departments relying on the same data, many still operate using separate systems, which complicates processes. The result is minimal data transparency, increased payroll errors, and duplicated efforts. Resources are wasted on redundant tasks, leading to frustration due to slow and complex processes.
The problem with multiple systems
Many businesses still manage employee hours, time-off requests, and payroll through separate systems. Even though both HR and payroll require access to the same employee data, these departments often operate with disconnected solutions.
This siloed approach leads to several problems:
1. Multiple systems risk data integrity
When different data elements are stored in different point solutions, there is a risk that your data will become corrupted or out of sync. This can result in companies making decisions at the highest levels based on incorrect information.
2. Multiple software can lead to zero transparency and error in reporting
Some systems are optimised for data entry, while others are built for report generation, but when these systems operate in silos, they will never work hand in hand to retrieve data efficiently.
This can lead to situations when it is necessary to generate a comprehensive report or analysis, it becomes challenging to call up a single integrated, brief view. This can make it more challenging to analyse employee turnover rates, monitor performance between reviews, or make more informed decisions regarding hiring and training.
3. Multiple software result in multiple updates
When you have a single-entry point with one software, it can be hard to know when to update the other software.
The bottom line is that there’s a lot of variation in when updates are required. They could happen every week, every month, or they could happen every hour or every ten minutes. As a result, there are multiple software with varying levels of accuracy, depending on when they were last updated. You may think the information is up-to-date, but it could be outdated.
In our experience, we continue to see many companies in Australia relying on multiple vendors for HR and payroll services. However, once they consolidate and streamline their processes with a single provider based in Australia, they experience a significant reduction in complexity and frustration. This allows companies to relax and refocus their efforts on other key business areas, improving overall performance.
The benefits of integrated HR and payroll solutions
By shifting to an integrated HR and payroll solution, midsize companies can streamline processes, reduce errors, and provide a better employee experience.
Enhanced employee engagement: Employees value workplaces that are efficient and stress-free. An integrated system allows employees to access their leave balances, pay details, and performance metrics in one place, improving engagement and satisfaction.
Improved employee retention: Payroll accuracy is critical to employee trust and satisfaction. A seamless payroll process eliminates delays or errors, enhancing job satisfaction and helping retain valuable talent.
Operational efficiency: HR teams can focus on strategic initiatives, such as employee development and retention programs, rather than spending time on manual processes.
An integrated cloud-based HR payroll solution facilitates employee flexibility and streamlining of workflows. That way, your team can keep track of their own work, leave, training and career development information, and easily access documents, forms, or pay details as and when needed.
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Global expansion
Global workforce management faces significant challenges due to unique in-country requirements around payroll and varying labor and statutory regulations. Organisations that use a global payroll solution have the advantage of being able to manage payroll across multiple borders. However, what about global human resources?
Without a global HR system that can manage your workforce, your business operations can quickly become unmanageable and at risk of non-compliance within each country. In order to streamline global operations and mitigate in-country tax compliance challenges, the initial step is to evaluate your global payroll system.
Integrating a global payroll solution that consolidates data from all countries with a global HR solution streamlines global workforce management and consolidates employee data into a single system of record. Integration also provides increased compliance and data protection capabilities.
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What do Zalaris APAC do to help me?
Introducing SAP SuccessFactors holds the promise of numerous advantages, and its inherent customisability empowers you to optimise your HR processes for the long haul. However, to fully harness the benefits of this HCM solution and steer clear of potential pitfalls, meticulous planning is paramount. Throughout the implementation journey, factors such as seamless data migration, precise configuration, and comprehensive training for your team are pivotal to ensuring success.
With Zalaris as your trusted partner in HR and payroll solutions, the journey towards optimised HR & Payroll management becomes not just a possibility, but a reality. Take the first step towards unlocking your organisation’s full potential – explore Zalaris PeopleHub for SAP SuccessFactors today.